Privacy Policy
Effective Date: January 01, 2026.
Your privacy is important to us. This Privacy Policy explains how we collect, use, protect, and disclose personal information obtained through our website and during the provision of notary and loan signing services.
By using our website or services, you agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect the following types of information:
Personal Information
- Name
- Phone number
- Email address
- Mailing address
- Identification information as required by law for notarization
- Information contained in documents presented for notarization
Website & Communication Information
- Information submitted through contact forms or booking forms
- Email or text message communications
- IP address and basic website usage data (via cookies or analytics tools, if applicable)
2. How We Use Your Information
We use collected information to:
- Provide notary, loan signing, and remote online notarization services
- Verify identity as required by state and federal law
- Schedule appointments and communicate with clients. Submit your documents for a quote.
- Maintain legally required notary records and journals
- Improve our services and website functionality
- Comply with legal, regulatory, and recordkeeping requirements
3. Protection of Your Information
We take reasonable and appropriate measures to protect your personal information, including:
- Secure handling of physical documents
- Use of secure technology platforms for Remote Online Notarization
- Limited access to personal data
- Confidential handling of all client information
We do not sell, rent, or trade personal information.
4. Disclosure of Information
We may disclose personal information only:
- When required by law, court order, or government regulation
- To authorized parties involved in a transaction (e.g., title companies, lenders, or legal entities), when applicable
- To comply with notary laws, audits, or lawful requests
Remote Online Notarization sessions may be recorded and retained as required by law.
5. Cookies & Website Analytics
Our website may use cookies or analytics tools to improve user experience. These tools may collect non-personal information such as browser type or pages visited. You may disable cookies through your browser settings.
6. Third-Party Services
We may use third-party platforms for scheduling, payment processing, or remote notarization. These providers are responsible for their own privacy practices, and we encourage you to review their policies.
7. Data Retention
Personal information is retained only for as long as necessary to:
- Fulfill service obligations
- Meet legal and regulatory requirements
- Maintain required notary records
8. Your Privacy Rights
You have the right to:
- Request access to your personal information
- Request corrections to inaccurate information
- Ask questions about how your information is handled
Requests may be subject to legal limitations, especially regarding notary records.
9. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised effective date.
10. Contact Information
If you have questions or concerns about this Privacy Policy or how your information is handled, please contact:
Prime Notarization
Email: info@primenotarization.com
Phone: (218) 491-9345
